Private firm digitizes 33,000 files for Invercargill City Council

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Invercargill City Council Chief Executive Clare Hadley, Councilor Lesley Soper and Customer and Environment Group Manager Trudie Hurst at the opening of the Exedee Invercargill Digitization Center in the Don St's Cue building.

Kavinda Herath/Stuff

Invercargill City Council Chief Executive Clare Hadley, Councilor Lesley Soper and Customer and Environment Group Manager Trudie Hurst at the opening of the Exedee Invercargill Digitization Center in the Don St’s Cue building.

A new office has opened in Invercargill to scan and digitize 33,000 council property records.

The files contain family and business information and have been stored in the basement of Invercargill City Council.

A company called exedee will scan and digitally save the property files, with the project to be completed within the next two years.

Files will be available online and work will be carried out from an office on Don St. The company has done similar work for Southland District Council, under its former trading name Power Business Solutions.

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Trudie Hurst, head of the Council’s customer and environment group, said the documents told stories about the families and businesses that shaped Invercargill.

The board believed it was the custodian of the records and took every step to protect them, Hurst said.

“Local presence means that the digitization project team will be able to ensure that teams and clients needing access to information are supported during the preparation, digitization and release of files. online,” she said.

The digitization project began in 2015, a council spokesperson said, when it was estimated that it would take until 2031 for all files to be made available online.

The Council has identified the need to deliver the project faster and now with exedee aiming for the work to be completed within the next two years, the spokesman said.

The exedee Invercargill digitization center was officially opened on Friday.

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